Home | Search Jobs | Submit an Application | About Us   
SEARCH JOBS
Jobs by Division
Jobs by Position
Jobs by City
Jobs by State
Search All Jobs

Administrative Assistant - Condominiums


   Closing Date: Oct. 30, 2018

Division:Guest Services, Inc. Hospitality
Job Location: Naples - Collier County
Employment Type:Full Time
Salary Range:Based on Experience
Benefits:A choice of medical benefits, dental and vision, 401k savings plan with company match, and much more.

Description:

We are looking for an Administrative Assistant to come join our team!  Condo and HOA experience a plus!

 

JOB SUMMARY
The Administrative Assistant is the first point of contact at the unit, and is responsible for the administrative tasks assigned to
support the unit.


ESSENTIAL FUNCTIONS

  • Keep official Association records and execute administrative policies determined by or in conjunction with the Managing Director.
  • Adhere to and promote GSI Hospitality Standards.
  • Manage Unit Manager’s calendar and independently schedule appointments. Screen incoming calls and correspondence, and respond independently when possible.
  • Prepare memorandums outlining and explaining administrative procedures and policies to staff and monitors compliance.
  • Direct preparation of records such as agenda, notices, minutes, and resolutions for Board meetings.
  • File and maintain Association documents and records. Create and maintain database and spreadsheet files.
  • Act as an onsite Human Resources contact: maintaining and executing changes to employee files, preparing new hire packages, and coordinating benefits.
  • Take and transcribe dictation, and compose and prepare confidential correspondence, reports, and other complex documents.
  • Arrange complex and detailed travel plans and itineraries, compile documents for travel-related meetings, and accompany supervisor when requested.
  • Maintain office equipment and supplies.
  • Greet visitors in a pleasant manner.
  • Answer phones with a polished manner, and accurately transfer high volume of calls to the appropriate departments.
  • Operate multi-extension phone system.
  • Perform administrative tasks as assigned by Unit Manager.

SKILL AND KNOWLEDGE REQUIREMENTS INCLUDE

  • High School Diploma or GED preferred or previous experience as an administrative assistant or related customer service position. Ability to calculate basic mathematical figures.
  • Computer proficiency with the ability to utilize Microsoft Outlook.
  • Great interpersonal skills required, with the ability to communicate effectively with a wide variety of people.

PHYSICAL ANDMENTAL REQUIREMENTS

  • Ability to sit at a desk for the entire work day.
  • Reading and writing work-related documents in English.
  • Speech recognition and clarity, including the ability to understand the speech of customers and co-workers and the ability to speak clearly so that you can be understood by customers and co-workers in English.
  • Constantly communicates and receives verbal communication.
  • Lifting, carrying, and pushing up to 15 lbs. occasionally, up to 30 lbs. seldom.
  • Occasionally stoop, kneel, or crouch.
  • Use hands and arms to reach for, grasp, and manipulate objects.

EQUIPMENT USED

  • Typical office equipment (computers, multi-extension phone system, fax, copiers, scanners, among others).
Apply Now
View More Jobs


Share this Job:


Managed by ApplicantPro Applicant Tracking System, All Rights Reserved - © Copyright 2015 -2018 | admin