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Event Planner

   Closing Date: Apr. 05, 2018

Division:Contract Food Service
Job Location: All Counties in
Employment Type:Full Time
Salary Range:DOE
Benefits:For full time employees: a choice of medical benefits, dental and vision, 401k savings plan, and much more


Guest Services, Inc. is looking for a driven, detail oriented Event Planner to join our incredible team! 

JOB SUMMARY                                                                                             

  • Manage the coordination of local office events relating to educational client forums, seminars, trade shows, social events, or other networking opportunities for local offices and practice groups.
  •  Develop a plan and coordinate quarterly and yearly events (e.g., office socials, holiday events, the Summer Picnic, Administrative Professionals Day, etc.) and other office activities.
  •  Research and select venues, pricing and amenities for outside events.
  •   Serve as the key liaison for outside facilities, AV providers and caterers for specific events.  Direct outside vendors for applicable setup, supplies and event coordination.
  • Attend meetings and events to ensure proper coordination, and serve as representative to the firm.
  • Maintain detailed records for each event including attendance, expense and budget information.
  • Anticipate and execute full event planning details with internal and external contacts (i.e., conference room coordination, registration desk, nametags, food and beverages, room setup and accessories, client gifts, audio/visual needs, etc.).
  • Ability to negotiate contracts with vendors.
  • Assemble event planning information for discussion.
  • Develop project task lists and timelines for events and the associated planning process. Coordinate with the graphics team to create invitations and ensure they are distributed and responses are tracked.
  • Coordinate photography of events and upload pictures to share with the office.
  • Follow up after events to obtain and document event feedback from the applicable departments or practice groups. 
  • Provide support and monitor webcast presentations.
  • Perform other duties as assigned.



To perform the job successfully, an individual must demonstrate the following knowledge, skills and abilities:

  • Technical skills
  • Written communication skills
  • Verbal communication skills
  • Customer service skills
  • Interpersonal skills
  • Planning/organizational skills
  • Problem solving skills
  • Project management skills
  • Teamwork
  • Self-starter
  • Ability to adapt to change and balance competing demands
  • Ability to read and interpret general business documents, instructions and manuals, write routine business correspondence, and speak effectively with employees, clients, and vendors
  • Advanced arithmetic skills (compute rate, ratio, percent; able to draw and interpret graphs and charts)
  • Ability to solve practical problems, dealing with a variety of variables where little standardization exists
  • Ability to interface with clients and all levels of Practice Group and Office Management


Guest Services offers competitive pay and excellent benefits, including Paid Time Off and a generous 401(k) Match.

Veterans, Minorities, People with Disabilities and Women especially encouraged to apply.

Guest Services, Inc. is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected Veteran status.

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